Part-Time Administrative Assistant

Job Title: Part-Time Administrative Assistant
Reports to: Executive Director
Location: United Way of Lea County, 320 N. Shipp Ste B, Hobbs, NM
Hours: 20 hours per week
Compensation: $15/per hour
 
Job Summary:
United Way of Lea County is seeking a dedicated and detail-oriented Part-Time Administrative Assistant to provide clerical and administrative support to help ensure smooth daily operations. This role involves a range of tasks from managing communications to assisting with event planning, data entry, and community engagement. The ideal candidate will have strong organizational skills, a passion for community service, and the ability to manage multiple tasks in support of the mission to improve lives in Lea County.
Key Responsibilities:
   •    Answer and manage phone calls, emails, and office communications professionally and courteously.
   •    Maintain organized filing systems for donor information, office records, and community partner documents.
   •    Assist with scheduling meetings, organizing events, and coordinating logistics for United Way campaigns and initiatives.
   •    Provide support in the preparation of reports, presentations, and marketing materials.
   •    Assist in maintaining donor and volunteer databases, ensuring accuracy and confidentiality of information.
   •    Coordinate and maintain office supplies, materials, and equipment.
   •    Support the planning and execution of special events, fundraising activities, and community outreach efforts.
   •    Handle general bookkeeping tasks such as processing invoices, tracking donations, and managing receipts (if applicable).
   •    Assist with social media updates and other communication efforts to engage the community and promote events.
   •    Liaise with volunteers, community members, donors, and partner organizations on behalf of United Way.
   •    Other administrative duties as assigned by the Executive Director.
Qualifications and Skills:
   •    High school diploma or equivalent required; Associate’s degree or higher preferred.
   •    Prior experience in an administrative assistant or office assistant role, ideally in a nonprofit organization.
   •    Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and basic office technology.
   •    Strong written and verbal communication skills with attention to detail.
   •    Excellent organizational skills and the ability to multitask in a dynamic environment.
   •    Friendly and professional demeanor, with a strong commitment to serving the community.
   •    Ability to work independently and collaboratively within a small team.
   •    Knowledge of social media platforms and basic marketing principles is a plus.
Preferred Qualifications:
   •    Experience working in the nonprofit sector or familiarity with United Way initiatives.
      •    Understanding of community engagement, volunteer management, or fundraising processes.
About United Way of Lea County:
United Way of Lea County is a nonprofit organization dedicated to improving lives and strengthening communities by supporting initiatives in education, financial stability, and health. We are committed to creating lasting change and improving the quality of life for residents of Lea County through collaborative efforts.